Regional Officer Information

Regional Officers include a President, three district Vice-Presidents, an Executive Secretary, and an Alumni Representative elected by a simple majority of all chapters present at the regional convention. Each officer will serve a one-year term, which begins and ends at the regional convention.

ELIGIBILITY

To be eligible for regional office, the candidate must:
1) be an active member of a chapter in good standing.
2) plan to be a matriculated student and an active member in good standing during the full term of office (Fall and Spring).
3) have the approval of the chapter advisor.
4) sign and abide by the Honor Code for Regional Officers.
5) make sure that the chapter advisor knows that it is the Chapter’s responsibility to pay for your trip to the upcoming PTK International Convention.

ELECTION PROCESS

Nominations for office are made at the second general session of the convention, usually a Saturday morning. Candidates must be present. Candidates electioneer throughout Saturday, and make a formal speech to all the delegates at convention on Saturday afternoon. Voting by the designated chapter delegates takes place Saturday, and the new officers are installed at the Saturday night or Sunday General Session. Newly elected officers must plan to meet with Dr. Tuttle on Sunday morning for about an hour. Please note: Campaigning is limited to Phi Theta Kappa areas within the hotel or host chapter campus.

REGIONAL OFFICER MEETINGS

Regional officers MUST plan to attend the following meetings in order to fulfill the requirements of the office they hold:
1. Weekly Regional Call
2. Regional Officer Training. This will be held in June.
3. Catalyst - Held in April – (Chapter should cover the Catalyst costs at beginning of the term, and the region will send you back to Catalyst at the end of your term, if all duties have been fulfilled. If funding is challenging, please talk with Dr. Tuttle and we can devise a plan together).
4. Mock Chapter - Held over the summer
5. Regional Honors in Action and Leadership Conference in October. Regional Officers arrive on Thursday to set up.
6. Regional Convention in March. Regional Officers arrive on Thursday to set up.
7. There is also a possibility of attending the Honors Institute, if Regional Coordinate is able to attend and chaperone.

FUNDING FOR REGIONAL OFFICERS - Regional Conferences

When funding is available, the regional treasury will fund the following:
1. All officers’ registrations at regional events.
2. Regional officer’s travel to regional events and trainings. Travel will be made using the most cost-effective method and must be approved by the Regional Coordinator before purchases are made.

FUNDING FOR REGIONAL OFFICERS - Catalyst and Honors Institute

When funding is available, the regional treasury will fund the following:

1. Regional officers’ registrations for Catalyst as an outgoing officer (you will attend Catalyst the following month after you are elected, this should be paid for by your home chapter. If chapter funding is a not available, please speak with Dr. Tuttle). After your term ends in March, the NY Region may pay for your trip to Catalyst, provided you satisfy the expectations of your position and qualify for this trip. Please make sure and discuss this with your home chapter and stay active in your home chapter. Travel will be made using the most cost-effective method

2. In cases when the Alumni Representative is not a current student at a 2 year college, the Region will pay for registration, accommodation and travel to/from Catalyst. As an outgoing Alumni Representative, the trip to Catalyst should be paid for by the student. Funding from the Region may be available at the discretion of the Regional Advisory Board.

3. You will be responsible for any meals that are not included at Catalyst.

4. Officers’ Registration for and travel to International Honors Institute, if requirements for attendance are completed on time and funding is available.

TRAVEL (representing the region at chapter events)

Travel costs will be covered by the regional treasury, provided a travel request has been submitted to and approved by the Regional Coordinator. Requests must be submitted at least three weeks prior to the event. The regional coordinator must receive requests for travel reimbursement within 30 days of the regional event. Maximum request will be $200 for the term.

EXPECTATIONS

As a Regional Officer, you are charged with fulfilling your duties as laid out in the New York Region Bylaws. In addition to fulfilling these duties, you are expected to:

1. Make time to be on a weekly Zoom conference sessions with the Regional Officers and Regional Coordinator. You must use the video feature for zoom calls.
2. Make time to attend all events and trainings;
3. Submit a monthly report to the Regional Coordinator (via email or google docs) explaining what you have done over the past month for the NY PTK Region;
4. Submit a biography and photo to the Regional Coordinator by April 3rd.
5. Visit at least two chapters each semester (Vice Presidents must visit chapters in their district) to make connections and encourage PTK engagement.

HONORS INSTITUTE and PTK CATALYST ATTENDANCE

You must earn your trip to both Honors Institute and PTK Catalyst. Simply being a Regional Officer does not entitle you to attend either of these events.

In order to attend these events, you are expected to:

Honors Institute:

1. Be on weekly zoom calls (attendance will be tracked; 2 absences are allowed if you contact the Regional Coordinator in advance);
2. Attend the Regional Officer training for the full weekend;
3. Submit any and all travel receipts within 30 days of travel, if the Regional Coordinator approved personal expenditures;
4. Submit a monthly report in writing to the Regional Coordinator (via email or google docs) explaining what you have done over the past week for the NY PTK Region (submission of reports will be tracked
5. Post on Social media 2 times per day using #NYPTK, at any International event, Regional training, event, or gathering.

PTK Catalyst

1. Attend the mandatory Regional Officer Training/Mock Chapter and stay the entire weekend. If you do not attend, you won’t be funded to attend Catalyst.
2. Be on weekly zoom calls, using the video feature (attendance will be tracked, 2 absences are allowed if you contact the Regional Coordinator in advance)
3. Work on NY Regional Goals and complete the NY Regional Hallmarks by January 10th.
4. Submit any and all travel receipts within 1 week of travel, if the Regional Coordinator approved personal expenditure.
5. Post on Social media 2 times per day using #NYPTK, at any International event, Regional training, event, or gathering.

Carefully read the regional officer information and fill out the officer nomination and honor code form and return to Dr. Annie Tuttle.

Nomination and Honor Code Form